Payment Compliance for Vendors

Vendor Payment Compliance Guide

This guide provides essential information for Prime Contractors to ensure payment compliance when working on contracts with the City of Syracuse. It covers key requirements, including documentation, timelines, and adherence to local and state regulations. Following these guidelines will help contractors avoid delays and maintain compliance throughout the project.

What is Payment Compliance?

Payment compliance involves adhering to regulations regarding wage rates, reporting, and documentation for vendors engaged in City contracts. This process promotes transparency, fair wages, and fosters trust between the City of Syracuse and its vendors.

Key Compliance Requirements for Vendors

  1. Timely Reporting: Vendors must submit payroll reports and documentation regularly to verify compliance with wage rates.

  2. Certified Payroll: Submission of certified payrolls is required to confirm that employees are accurately compensated.

  3. Workforce Participation Goals: Vendors are responsible for reporting on workforce diversity to meet the City of Syracuse’s Minority and Women Participation goals.

  4. Prevailing Wage Compliance: All vendors must comply with applicable NYS prevailing wage schedules.

 

LCPtracker for Payment Compliance

The City of Syracuse utilizes LCPtracker (Labor Compliance Program Tracker) as the preferred tool for Prime Contractors to manage certified payroll and ensuring compliance. Key features include:

  • Submitting Payrolls: Vendors can easily submit certified payroll reports digitally through LCPtracker.
  • Tracking Compliance: The system allows vendors to monitor their compliance status and ensure timely submission of documentation.
  • Workforce Reports: Vendors can submit reports to demonstrate compliance with diversity goals established by the City.

 

LCPtracker Resources

To assist vendors in navigating LCPtracker effectively, the following resources are available:

  • LCPtracker: Access the LCPtracker Website.
  • Contractor User Guide: Guide to explain what LCPtracker is used for and how to start using the software.
  • Training Webinars: Access Webinars that provide guidance on system navigation and troubleshooting.
  • Introductory Video: Introduction to LCPtracker for Prime Contractors.
  • Help Desk: Vendors can contact support for technical assistance with LCPtracker.
  • City Compliance Team: For specific inquiries regarding compliance with City of Syracuse requirements, vendors can reach out to the City’s Compliance Team. 

 

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